Project schedules can be can vary from extremely detailed to extremely high level. Depending on the purpose, both can be useful. What type of project schedule is best for management to give them a sense on how a project is progressing? That is the million dollar question. There are so many hours in a day. If leadership spends too much time analyzing a detailed project schedule, they may miss the big picture. Also, the time spent in the weeds analyzing details could be better spent doing more productive management tasks. A project schedule at a too high of a level could miss mark on the message you are trying to send. Some things to think about when presenting a project schedule to management:
- Keep it simple (K.I.S.S) and easy to understand
- Make it visual vice just words and dates. A Gantt chart will present a good visual representation.
Here at Save the Monkey in the Middle we are HUGE fans of Clark A. Campbell’s “One Page Project Manager“. One Page Project Manger is a fantastic tool to brief management on project status. Using this technique, one page can provide:
-Project status listing tasks accomplished and upcoming tasks.
-Party responsible for each task.
Get any of the “One Page Project Manager” books to get more information. They are easy reads and they may change the way you communicate your project status with management.